[Design] Hosted Quest Board: GM plans with campaign slots, AI usage pricing, and an entitlements layer #642
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opened 2026-09-14 03:25:00 +00:00 by claude-bot
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Design record for running Quest Board as a paid hosted service, written 2026-09-13 from a discussion with the owner. It records decisions, the architecture they imply, and the questions still open. It builds nothing itself. The first buildable pieces are #643 (campaign invites) and #644 (campaign ownership), both worth doing for self-hosters regardless.
Decisions
INVITE_CODEremains that instance's registration gate.What changes between self-hosted and hosted
On a self-hosted instance the gate is who may create an account (
INVITE_CODE). A hosted service has open sign-up; the gate moves to who may own an active campaign (a slot) and how much AI they may use (an allowance).Invites then stop being a registration control and protect two other things:
That is why invites get expiry, usage limits and optional GM approval regardless of billing.
Architecture this implies
An entitlements interface; core code never talks to a payment provider.
entitlement_serviceanswers questions such ascan_own_active_campaign(user),campaign_is_active(campaign)andai_allowance(campaign or account).The owner is the billing anchor (
campaigns.owner_id, #644).Enforcement points:
/record start(bot → backend)process_audio, the LLM fan-out and on-demand generatorssession_usage(#357), which already records audio submitted and transcribed and LLM usage per sessionLapse and downgrade:
is_archivedexists), with a grace period and export available (campaign export exists, #580).BYO-AI (v4.2.0) is a natural pricing lever. A campaign using its own provider key consumes no host AI capacity.
Open questions
CLAUDE.mdassumes groups who know each other; with strangers able to join a hosted table, the join step is where standing consent would need to be stated. To be decided, not a per-session consent gate.Phasing
INVITE_CODEgate fix. #644, campaign ownership. Independent of each other; both useful to self-hosters now.Related
INVITE_CODEinvestigation that started this.Revised 2026-09-13: the draft's
slot_owner_id(a billing-only field) was replaced by campaign ownership (#644), after the owner pointed out that the payer may be a player rather than a GM.Answers from the redesign mockups (#659, lane 1b, 2026-09-18). They came up while the owner reviewed the Plan & billing prototype (HOME-7). All of them are recorded in the surface catalogue as D49 and
IS-362–IS-376.Payments: no card data in Quest Board. This is the owner's decision.
Pricing: provisional working figures from the owner, who may change them.
Two open questions answered the simple way in the prototype. The owner has not objected to either.
Prototype: https://questboard-dev.rhoving.com/feedback/prototype/lane1b?only=billing
Decision (owner, 2026-10-12): the public app and a private hosted add-on
The owner's aim, in their words: "I don't want to make it easier than I need to for a selfhoster to sell the same services I'm selling… I'm not going to place restrictions on selling that service, but I don't want to make it too easy for somebody just fork the code and start competing with me directly." And: "If somebody really wants to set up a service and run it, more power to them. I just don't want to make it too easy."
Decided
process_audio, the LLM fan-out and the on-demand generators) the app asks "may this happen?", and a self-hosted server always answers yes. Archive and read-only stay in the app; they are already self-hosters' features.This revises the record above: "the entitlements interface" of phase 1 stays as the seam, but the plan model no longer lives behind it in the public app. What exists in the public repository today and moves out:
app/services/entitlement_service.py's plan, slot, credit and payment shapes,app/routers/plan.py, the pricing settings (settings_service.get_plan_pricing, D71) and their Admin section (D144), and the Plan & billing page (HOME-7, D49). They remain in the history; they are thin and inert.What has to be built for it
PROVIDERSis a fixed dict), its routers, its Celery tasks and its Alembic migrations (a separate version location or branch, so the public migration history never mentions billing).Caveats recorded with the decision
Owner's answers, 2026-10-12 (Questions page):
Owner answers from the Questions page (14 Oct 2026):
Q177–Q180 were recorded on 12 Oct. Every question in this set is now answered.
Owner's decisions, 17 Oct 2026 (chat):